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Clients
Recruitment
Group
Although
this client had SunAccounts, they used few
of its facilities and performed much of their
accounting
and
reporting using Excel. Training was
minimal and expectations were low. Re-keying
was rife and month end problems were significant.
All costs were allocated to individual consultants
using complex, undocumented and fragile Excel
sheets. Minimal housekeeping or security had
been implemented, resulting in a very slow
system.
We created
a new database, adjusted the chart of accounts
and created much-improved journals. We implemented
the User Verification Module to work with the new
journals and with Corporate Allocations. Vision
was implemented for financial reporting and for
journal importing. We designed the Vision reports
and provided Vision training. Vision was implemented
on each Director's PC for direct access to the
SunAccounts data.
We created
more simple creditor and debtor codes to enable
a future interface with the Recruitment billing
system. We created the interface from the Sage
payroll system and investigated using Crystal reports
and Approach to extract information from Tempaid,
a temps system.
We extracted
the old debtor and creditor outstanding transactions,
converted the codes using “old to new lookup” in
Excel and imported into the new database.
We implemented
the Corporate Allocations module to perform the
complex multi-level allocations from support staff,
support departments and divisional “pots” to
individual recruitment consultants.
Suppliers
were now paid by Computerised cheque, which we
designed, and the manual Cash Book and multitude
of Excel sheets were eliminated.
The Finance
Department now operates efficiently with accurate
accounts now produced with time for review. The
staff are better trained, the system is quicker
and the allocations are reliable and fully documented.
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