iPOS Procurement
Overview
iPOS eProcurement is a role based, end-to-end, browser procure-to-pay solution seamlessly integrated into the Infor FMS SunSystems financial management system. iPOS eProcurement drives down maverick purchasing, controls spend across the organisation, manages extensive approval delegation and workflow requirements and delivers comprehensive transparency and auditability to the purchasing function.
iPOS adheres to a best practice approach from raising requisitions through to approving invoices for payment with real-time integration to the underlying Infor FMS SunSystems control data. Critical Infor FMS SunSystems business rules such as T-codes/analysis dimension dependencies, supplier selection, budget approval and commitment accounting are fully intertwined with the iPOS purchasing transactions.
iPOS handles the combination of freeform item selection, internal catalogues and punch-out to external supplier catalogues in a seamless manner. This achieves the critical single source purchasing channel and makes it an easy and consistent application which is welcomed into the users' daily lives.
iPOS 3P
iPOS 3P is a management component that automates the workflow of a wide range of the business processes that fall outside of the transaction lifecycle.
How do you add a new supplier or item – or other reference data – to the system? A number of information capture and approval steps need to be completed before the details can be added to Infor FMS SunSystems or iPOS.
Who can request to trade with a new supplier? What ratification does the Purchasing Department require prior to activation? What controls does the Finance Department require before you start trading with them? Who has the final decision to create the new supplier? What backup or failover procedures are in place should critical approvers be unavailable?
iPOS 3P automates these type of tasks in a browser based workflow framework. Companies can define and design their own processes and business rules and automate them with iPOS 3P. This tool is just as effective with processes outside of the purchasing function. Any process that contains data collection, decision points and approval workflow can be automated.
The final outcome can even be the automated insertion of the appropriate reference record and underlying audit trails into the control database – no more rekeying, no more human error, full transparency and visibility for audit purposes.
iPOS Analytics
iPOS Analytics is a dashboard and web reporting module that delivers full spend visibility to all stakeholders in the purchase lifecycle;
- Requisitioners can see the status of their requests
- Approvers can see the tasks awaiting their attention
- Budget holders can analyse their spend from soft commitments through to invoices paid
- Purchasing managers can track activity workflow and supplier performance
- Project managers can view their future and past delivery and receipting activity
- Finance can track spend efficiencies and warning signals
- Business unit managers can analyse their expenditure across the enterprise
iPOS Analytics can deliver a “spend, mend and trend” view across the company expenditure in a simple and friendly environment for end users. The suite comes bundled with a wide range of analyses and additional graphs and reports can be easily added to the standard pack.
iPOS Connections
iPOS Connections leverages your existing investment in management systems and provides a platform that can adapt to the needs and requirements of your business now and in the future.
Building system-to-system process automation brings genuine benefits to the business in improved data quality, timely operations and reduced risk from human error. iPOS Connections joins up disparate and dependent systems to create enterprise solutions by acting as a hub for system to system data traffic. By managing integration flows that combine traditional data transfer with validation and verification, iPOS Connections delivers exception handling, notification management and data transformation within a structured solution.
Vision for iPOS
Vision for iPOS is an intuitive addition to the capabilities of Microsoft Excel and provides fast and adaptable ways to access iPOS for SunSystems. The extensive functionality of Microsoft Excel is enhanced through Vision for iPOS, enabling powerful reporting and presentation.
Vision for iPOS provides a dynamic link by allowing information to be incorporated in Microsoft Excel from multiple iPOS for SunSystems tables into a single report.
With its flexibility and ease of use, Vision for iPOS allows non-technical and non-accounting staff to effectively analyze iPOS for SunSystems data, providing enhanced analytical power and assisting the decision-making process.
Data from other applications may optionally be combined with iPOS for SunSystems data within a single Vision for iPOS report.
Accessing SunSystems Data within Excel
Vision for iPOS is a Microsoft Excel add-in displayed as an item on the menu bar or as a toolbar. Purpose-built functions, represented on the Vision for iPOS menu, allow dynamic and flexible access to data from iPOS for SunSystems to populate your Microsoft Excel worksheets. Both transaction and reference information can be combined to generate formatted output, which is suitable for use as forms or for inquiry.
Comprehensive Enterprise Reporting and Analysis Vision for iPOS enables information to be extracted to Microsoft Excel, and then combined with key data from other corporate or external sources held in Microsoft Excel. Information held in multiple tables can be contained in the same report. This use of Microsoft Excel allows for more comprehensive and wider ranging analysis and reporting.
Automate Processes with Macro Builder
Macro Builder enables the user to combine Vision for iPOS functions to automate complementary tasks without intervention. With the click of a button, different types of data can be extracted, processed in Microsoft Excel and displayed for viewing or printing.
Powerful Reporting Capabilities
A powerful report designer in Vision for iPOS provides flexible reporting formats. Report Designer includes the use of headers, details, subtotals and footer sections to provide professional looking reports. Vision for iPOS also enables the diverse range of report styles, formats and printing options available in Microsoft Excel to be applied to business data. The data can be extracted and then prepared and printed using Microsoft Excel.
You can also use search expressions, called Wildcards, in definition forms and dialogue boxes. These wildcard searches provide for pattern matching when aggregating information.
