This public company, with its head office in New York, used various accounting systems in its many international offices. Consolidation was achieved historically by re-keying faxed information into multiple linked Excel sheets. Staff had received little training and morale was low. Inter-company reconciliations, currency revaluation and consolidation were major obstacles to efficient financial reporting.
In consultation with the Financial Controller, we completely redesigned the core chart of accounts. We created the analysis codes and system settings. Reports were written in the SunAccounts report writers and Vision. Consolidation was achieved using SunAccounts data and Vision with no re-keying. The inter-company reconciliation, which used to take a week, was now automatic.
We built the interface between SunAccounts and their proprietary communication billing systems, reducing substantially the billing cycle.
After successfully testing the system in London, we rolled the implementation out to the world-wide offices. We converted the data from their local systems, which sometimes included oriental or European programs and characters. We imported their budgets using Vision and adjusted the system to take account of local requirements, particularly in banking and reporting. We configured the BACS interface or computerised cheques to pay creditors.
We provided the SunAccounts and Vision training to both the systems managers and the users – sometimes through a translator. We also amended our client specific manuals to suit local needs and terminology.
Implementing under pressure, often with little local technical support, in countries with different cultures, varying English skills and staff shortages required all of our consultant’s patience and understanding.
We implemented the system in the New York head office and subsequently to later company acquisitions in Europe. All the systems were project managed, installed and implemented by us with minimal disruption to the reporting deadlines of this public company.